Printable Da 638 Form

Here are key takeaways about filling out and using the DA Form 638:

• Purpose: The DA Form 638 is used to recommend individuals for military awards and decorations. It records nominations and maintains case files.
• Privacy Considerations: Disclosure of personal information is voluntary, but not providing it may delay the processing of the application.
• Accurate Information: Ensure all sections, especially the soldier's data and justification for the award, are completed accurately to avoid processing issues.
• Justification: Use specific bullet points to describe the achievements and meritorious acts that support the award recommendation.
• Review Process: The form goes through multiple levels of approval. Be prepared for possible upgrades or downgrades based on the reviewer's recommendations.
• Submission: After completing the form, submit it to the appropriate authority for processing. Keep a copy for your records.

What is the purpose of the DA Form 638?

The DA Form 638 is used to recommend individuals for military awards and decorations. It collects essential information about the nominee, including their achievements and the reason for the award. The form ensures that nominations are processed correctly and that individual award case files are maintained.

Who can submit a DA Form 638?

Any military personnel or authorized representatives can submit the DA Form 638. This includes peers, supervisors, or anyone who has witnessed the achievements of the individual being nominated. It is essential that the recommender provides accurate information to support the nomination.

What information is required on the form?

The form requires various details, including the nominee's name, rank, organization, branch of service, and previous awards. Additionally, it asks for specific achievements that justify the award and the proposed citation. Accurate completion of these sections is crucial for a successful nomination.

What happens if I do not provide my Social Security Number (SSN)?

While providing your SSN is voluntary, not including it may delay the processing of the award application. The SSN helps to uniquely identify the individual and ensures that the award is accurately recorded in military records.

Can the DA Form 638 be used for posthumous awards?

Yes, the DA Form 638 can be used to recommend posthumous awards. The form includes a specific section to indicate if the award is being recommended posthumously. This is an important consideration, as it allows for honoring service members who have made the ultimate sacrifice.

What is the timeline for processing the DA Form 638?

The timeline for processing the DA Form 638 can vary depending on several factors, including the complexity of the nomination and the workload of the approving authorities. Generally, it is advisable to submit the form as early as possible to allow ample time for review and approval.

How can I ensure my nomination is successful?

To enhance the chances of a successful nomination, provide detailed and specific examples of the nominee's achievements. Use bullet points to clearly outline meritorious acts or service. Additionally, ensure that all required sections of the form are completed accurately and submitted to the appropriate authorities.

Da 638 - Usage Instruction

Filling out the DA 638 form is a straightforward process that requires attention to detail. Each section must be completed accurately to ensure the proper consideration of the award being recommended. Follow the steps below to complete the form effectively.

1. Part I - Soldier Data: Start by entering the soldier's name in the format of Last, First, and Middle Initial in box 1.
2. In box 2, write the date in the format YYYYMMDD.
3. Fill in the soldier's rank in box 5.
4. Provide the soldier's Social Security Number (SSN) in box 6.
5. Enter the organization in box 7.
6. List any previous awards in box 8.
7. Indicate the branch of service in box 9.
8. State the recommended award in box 10.
9. Specify the period of the award in boxes 11a and 11b.
10. In box 12, indicate the reason for the award and whether it is an interim or posthumous award.
11. If applicable, provide the proposed presentation date in box 13.

12. Part II - Recommender Data: Fill in the recommender's name in box 14.
13. Provide the recommender's title or position in box 16.
14. Enter the recommender's address in box 15.
15. List the recommender's rank in box 17.
16. Sign the form in box 19.

17. Part III - Justification and Citation Data: Use specific bullet points to detail the soldier's achievements in box 20.
18. Draft the proposed citation in box 21.

19. Part IV - Recommendations/Approval/Disapproval: Complete the appropriate sections for intermediate authorities, including signatures and dates.
20. Part V - Orders Data: Fill in the details for orders issuing authority in box 27 and related information in boxes 28 and 29.

Once you have completed all sections, review the form for accuracy. Ensure that all required signatures are obtained before submitting the DA 638 for processing. This careful attention to detail will help facilitate the award nomination process.