Printable USCIS I-9 Form

Understanding the USCIS I-9 form is essential for both employers and employees. Here are some key takeaways to keep in mind:

• Purpose of the Form: The I-9 form is used to verify an employee's identity and their eligibility to work in the United States.
• Who Needs to Fill It Out: All employers must have their employees complete the I-9 form, regardless of the employee's citizenship status.
• Timing is Crucial: The form must be completed within three days of the employee's start date. This ensures compliance with federal regulations.
• Document Requirements: Employees must provide specific documents that establish their identity and work authorization. These documents are categorized into Lists A, B, and C.
• Retention of the Form: Employers must keep the I-9 form on file for a minimum of three years after the date of hire or one year after the employee's termination, whichever is longer.
• Penalties for Non-Compliance: Failing to complete or maintain the I-9 form correctly can result in significant fines and penalties for employers.
• Electronic Options: Employers may use electronic I-9 systems, which can streamline the process and improve record-keeping efficiency.

Being informed about these aspects of the I-9 form can help ensure compliance and avoid potential legal issues.

What is the USCIS I-9 form?

The USCIS I-9 form, officially known as the Employment Eligibility Verification form, is a document that employers in the United States must complete for each new hire. This form is used to verify the identity and employment authorization of individuals hired for employment in the U.S. It ensures that employers are complying with immigration laws and that employees are legally allowed to work in the country.

Who needs to fill out the I-9 form?

All U.S. employers must complete the I-9 form for every employee they hire, regardless of citizenship status. This includes full-time, part-time, and temporary employees. Both the employer and the employee have responsibilities in completing the form accurately and timely.

How do I complete the I-9 form?

The I-9 form consists of three sections. Section 1 must be completed by the employee on or before their first day of work. This section requires the employee to provide personal information and attest to their employment eligibility. Section 2 must be completed by the employer within three business days of the employee’s start date. The employer must review and record the employee's documents that establish identity and employment authorization. Section 3 is used for reverification and updates, if necessary.

What documents can I use to verify my identity and employment eligibility?

The I-9 form lists acceptable documents in three categories: List A, List B, and List C. List A documents establish both identity and employment authorization, such as a U.S. passport. List B documents establish identity only, like a driver's license, while List C documents establish employment authorization, such as a Social Security card. Employees must present either one document from List A or one document from List B and one from List C.

What happens if I do not complete the I-9 form?

If an employer fails to complete the I-9 form for an employee, they may face penalties, including fines and legal consequences. Additionally, employees who do not complete their portion of the form may be ineligible for employment. It is essential for both parties to ensure that the form is filled out accurately and submitted on time.

How long do I need to keep the I-9 form?

Employers must retain the I-9 form for three years after the employee's hire date or for one year after the employee's termination, whichever is longer. The form should be kept on file and made available for inspection by authorized government officials if requested.

Can I use an electronic version of the I-9 form?

Yes, employers can use an electronic version of the I-9 form, provided it meets certain requirements set by the U.S. Citizenship and Immigration Services (USCIS). The electronic system must ensure the integrity, accuracy, and security of the data, as well as allow for easy retrieval and printing of the completed forms.

What should I do if my documents are lost or stolen?

If an employee's documents are lost or stolen, they should apply for replacements as soon as possible. In the meantime, the employee may need to explain their situation to the employer. The employer may allow the employee to work while they obtain replacement documents, but they must still complete the I-9 form and verify employment eligibility within the required time frame.

Where can I find more information about the I-9 form?

More information about the I-9 form can be found on the USCIS website. The site provides detailed instructions, resources, and guidance on how to complete the form correctly. Additionally, employers can access training materials and updates regarding any changes to the form or the verification process.

USCIS I-9 - Usage Instruction

Completing the USCIS I-9 form is an important step in verifying employment eligibility. This process ensures that employers and employees meet the necessary legal requirements. Follow these steps carefully to fill out the form accurately.

1. Obtain the USCIS I-9 form. You can download it from the USCIS website or request a physical copy from your employer.
2. Begin with Section 1. Fill in your personal information, including your name, address, date of birth, and Social Security number. If you are a non-citizen, indicate your immigration status.
3. Sign and date Section 1. This confirms that the information you provided is accurate.
4. Move to Section 2. This section must be completed by your employer. Provide your employer with the necessary documents that prove your identity and employment eligibility.
5. Ensure your employer fills out Section 2 correctly. They will need to record the document information, including the document title, issuing authority, and document number.
6. After your employer completes Section 2, review the form for any errors or omissions. Make sure all required fields are filled out.
7. Keep a copy of the completed form for your records. Your employer will retain the original for their files.

Once the form is completed, both you and your employer should ensure that it is stored securely. This will help maintain compliance with employment laws and regulations.